AGENDA

    

An Agenda is a list of items to be discussed at the meeting. It is also called Business. It is usually sent with the notice of the meeting. The secretary in consultation with the president or chairman drafts the Agenda. It is sent to concerned members well in advance. The main purpose in sending the agenda in advance is to provide information to the members about the matters to be discussed so that they can prepare themselves properly in advance to take part in the discussions.

The items of business are listed on the logical order in which they will be taken up for discussion. The first item in the agenda is usually ‘reading and approving the minutes of the last meeting’. The last item on the agenda is usually ‘any other matter with the permission of the Chair’.

Example of Agenda:

Agenda

1.      To read and approve the minutes of the last meeting.

2.      To appoint a sub-committee to increase membership.

3.      To consider suggestions to collect funds.

4.      To review activities of the month.

5.      Any other business with the permission of the Chair.