NOTICE OF MEETING

Sending a notice is the first step towards holding a meeting. No formal or official meeting can be said to be legal unless a proper notice has been issued to all the related members. A notice is a written intimation of the date, time, place and business to be transacted at the meeting to all the concerned members. Notice is sent by the secretary. It is sent by hand delivery or mail or posted or published in newspapers in the form of the advertisements. Notice should be sent well in advance of the date of the meetings. In the case of company meeting, the prescribed period is 21 days.

Contents of a Notice:

# The name of the body which is going to meet.

#The type of meeting- Annual/General/Extraordinary, etc.

# The date, time, venue of the meeting. The address must be clear and complete.

# The nature of business to be transacted at the meeting/Agenda.

# Any resolutions, if received, by the chairperson of the meeting.

# Any other announcements, etc.

Example of Notice:

Pragati College of Arts and Commerce, Dombivli (E)

10^th July 2017

Notice is hereby given to all the members of the newly constituted Student’s Council that the 1^st meeting will be held on Tuesday, 25^th July 2017 at 10:35 a.m. in the college auditorium.

The following business will be transacted:

I)Felicitation of the members by the Principal

II)Preparing an annual calendar of events for college activities

III)Forming a sub-committee for planning the inter-collegiate activities of the college

IV)Any other business

All members are requested to attend.

Sd/-

Secretary