An Agenda is a list of
items to be discussed at the meeting. It is also called Business. It is usually sent with the notice of the meeting. The
secretary in consultation with the president or chairman drafts the Agenda. It
is sent to concerned members well in advance. The main purpose in sending the
agenda in advance is to provide information to the members about the matters to
be discussed so that they can prepare themselves properly in advance to take
part in the discussions.
The items of business
are listed on the logical order in which they will be taken up for discussion.
The first item in the agenda is usually ‘reading and approving the minutes of
the last meeting’. The last item on the agenda is usually ‘any other matter
with the permission of the Chair’.
Example
of Agenda:
Agenda
1.
To read and approve the minutes of the
last meeting.
2.
To appoint a sub-committee to increase
membership.
3.
To consider suggestions to collect
funds.
4.
To review activities of the month.
5.
Any other business with the permission
of the Chair.
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